BuildingsOne
The One Source For Commercial Real Estate Documents And Operational Solutions

We maintain the most comprehensive library of documents covering all core property operating and administrative practices that can be easily modified to suit the real estate manager's specific needs.

BuildingsOne Property Administration Series comprises an expansive set of documents and templates that incorporate property administrative concepts and applications, across a broad range of procedures, manuals, agreements and forms, routinely encountered in the operation of commercial real estate. The Property Administration Series documents and templates cover an extensive range of administration programs pertaining to building owner, manager, tenant and vendor service programs. Several key document templates, such as the Tenant (Occupant) Handbook, Vendor Services – Request for Proposal (RFP) and the Property Transition Plan, offer comprehensive, industry best practice resources to the real estate owner | operator. The universal word and excel format helps facilitate template modifications in order to customize them for your client’s properties. Several documents incorporate content pertaining to technical operations. However if the document has more of an administrative program aspect, the document is available in the Property Administration Series of the BuildingsOne web-site library.

  • accounting series

    Office Space Planning & RSF Estimator

    {Excel Template}

    Office Space Planning & RSF Estimator

    Office Space Planning & RSF Estimator

    {Excel Template}

    2 page excel worksheet template that estimates the space (RSF) requirements for a typical office occupancy. Systematically arranged in office use categories, including support services, amenities and employee work areas. Workbook columns include typical category unit SF space allocations and formulas in order to auto-calculate estimated RSF requirements.

  • accounting series

    Property Description

    {Excel Template}

    Property Description

    Property Description

    {Excel Template}

    2 page document comprising a market ready, standard Property Description Template for any property. Page 1 of the template is organized in 3 columns including a ‘drop in location’ for a property photo.

    A summary of basic property location information, physical characteristics and development statistics are presented on the first page. Page 2 provides generic language in the basic description of building operating systems. This template can be easily modified, to suit the manager’s specific needs, and utilized in response to broker leasing prospect requests, property refinance or sale.

  • accounting series

    Property Removal Authorization Form

    {Excel Template}

    Property Removal Authorization Form

    Property Removal Authorization Form

    {Excel Template}

    1 page excel form, for completion by a tenant, in the authorization of an employee’s removal of portable (personal) property from the building. Includes a section for lobby security documentation upon receipt.

  • accounting series

    Property Transition Plan

    {Excel Template}

    Property Transition Plan

    Property Transition Plan

    {Excel Template}

    A comprehensive 7 tab, 25+ page excel document with pre-formatted information in order to plan, organize and execute the orderly and effective transition of property management and operations, following a change in building ownership or management responsibility.

    The template is organized under 7 “Functional Areas of Responsibility” as follows: Transition Team Leader, Human Resources, Legal Counsel, Accounting, Lease Administration, Property Management, Operations, and Project Management

    Workbook tabs include: Basic Property Information, Transition Master Contact List, Transition Workbook Template, and several Operations Matrixes.

  • accounting series

    Roof Access Permit

    {Excel Template}

    Roof Access Permit

    Roof Access Permit

    {Excel Template}

    2 page Roof Access Permit excel template for authorizing formal roof access as part of the building’s Roof Access Permit Procedures. Arranged as follows: Contractor Information, Description of Work, Worker Safety & Support Equipment, Personal Property Equipment (PPE), Fall Protection Systems, Protection from Falling Objects, Plan of Work Area (page 2) and Signature Section.

  • accounting series

    Roof Area Operations – Policies & Procedures

    {PDF Document}

    Roof Area Operations – Policies & Procedures

    Roof Area Operations – Policies & Procedures

    {PDF Document}

    19 page document that provides detailed steps in developing and implementing a building’s Roof Area Operations – Policies & Procedures. Introduces OSHA 29 CFR Part 1910 Walking & Working Surfaces and 29 CFR 1926 Fall Protection. Outlines roof area policies & procedures in eight key program areas: 1. Roof Location, Design, and Related Infrastructure Initial Assessment, 2. Roof-Located Systems & Equipment Initial Assessment, 3. Drawing a Formal Roof Plan, 4. Signage & Marking Requirements, 5. Establishing Roof Access and Permit Policy, 6. Control of Roof Activity, 7. Safety & Training Program, and 8. Inspection Program.

  • accounting series

    Security Access Authorization Form

    {Excel Template}

    Security Access Authorization Form

    Security Access Authorization Form

    {Excel Template}

    1 page excel form, for completion by a tenant, for the assignment, re-assignment or removal of an employee’s building access requirements (card access or key fob). Pre-formatted to include input for 11 access requests (expandable by inserting rows). Includes a cell input field for the tenant’s authorization.

  • accounting series

    Tenant (Contractor) After Hours Access & Work Notification Form

    {Excel Template}

    Tenant (Contractor) After Hours Access & Work Notification Form

    Tenant (Contractor) After Hours Access & Work Notification Form

    {Excel Template}

    1 page excel form, for completion by tenant, in order to notify the building owner | manager of planned contractor work after normal business hours. Pre-formatted with key information including “cell input fields”, for mobile phone & e-mail information, from Tenant and Contract Supervisors. Also includes “cell input fields” for reservation of loading dock, service elevator, required permit information and other work requiring coordination with the building operations team.

  • accounting series

    Tenant Contact Information Form

    {Excel Template}

    Tenant Contact Information Form

    Tenant Contact Information Form

    {Excel Template}

    1 page excel form pre-formatted, for input by each tenant, in providing necessary tenant contact information. Includes the following tenant contacts: Primary, Senior Principal, Financial and Emergency.

  • accounting series

    Tenant Handbook

    {Word Template}

    Tenant Handbook

    Tenant Handbook

    {Word Template}

    75 page, industry best practice Tenant Handbook template for modification at any office property.

    Organized in six standard sections, and over 50 sub-sections in alphabetical order, as follows: Introduction & Overview, General Building Information & Amenities, Building Administration & Operations, Life Safety Program, Tenant Fire Warden Program, and Emergency Response Procedures

  • accounting series

    Tenant Transition (move in) Checklist

    {Excel Template}

    Tenant Transition (move in) Checklist

    Tenant Transition (move in) Checklist

    {Excel Template}

    3 page best practice Tenant Transition (move in) Checklist in excel format. Organized by “Functional Responsibility” under the four following functional areas: Lease Administration, Project Management (tenant construction), Accounting and Property Management.

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